Facilities Administrator

Job Role: Facilities Administrator
Location: Leeds, West Yorkshire
Job Type: Permanent
Salary: Up to £25,000 depending on experience
We are looking for an organised and self-motivated Facilities Administrator to join a growing Property & Asset Compliance Consultancy specialising in providing Asbestos Management, Health & Safety, Facilities Management, Legionella and Fire Risk services.
The role:
* To assist the Facilities Coordinator in providing support and being the point of contact for key clients.
* Delivering administrative support to the facilities department
* Read vacant property reports picking up on any opportunities to quote for additional work and liaising with the supply chain to present quotations for these opportunities to the client.
* Taking calls from clients and dealing with their requests promptly.
* Reacting swiftly to emergency requests over the phone and booking in work through suppliers.
* Manage client portals and upload work completed sheets onto various client systems.
* Booking inspections and other necessary jobs for vacant properties to be completed when requested by clients.
* Managing client specific email inboxes and actioning appropriately.
* Sending completed inspection reports to the clients.
* Carry out tasks as directed and required, seeking advice and support as necessary.
Requirements:
* Previous experience in an administrative/customer services/help desk role ideally within Facilities Management or similar
* Ability to manage own workload and thrive in a fast-paced environment
* A positive and proactive attitude, with the ability to work under pressure and handle multiple tasks simultaneously.
* Ability to work independently and as part of a team
* Good phone manner
* Proficient in using the Microsoft Office Package ability to learn new computer systems with ease.
* Strong attention to detail
Company benefits:
* Salary up to £25,000
* 23 days holiday in addition to the usual public/bank holidays. This will increase to 25 days after two years’ service.
* Opportunity to develop your professional career with a market-leading organisation in a huge period of growth.
* Additional training opportunities
* Newly renovated modern office space in Leeds City Centre