Accounts Receivable Clerk

We are seeking a meticulous and motivated individual to join our team as an Accounts Receivable Clerk. The successful candidate will be responsible for managing the accounts receivable process, ensuring timely and accurate invoicing, collections, and reconciliation of customer accounts. This role requires strong attention to detail, excellent communication skills, and proficiency in accounts receivable procedures, including experience with specialized accounting software.
Responsibilities:
Invoicing: Generate and distribute accurate and timely customer invoices, ensuring adherence to billing schedules and contract terms.
Payment Processing: Record customer payments accurately and promptly, applying payments to appropriate invoices and reconciling discrepancies as needed.
Collections: Monitor accounts receivable aging reports and follow up with customers regarding overdue payments, resolving payment issues and discrepancies in a timely manner.
Customer Relations: Maintain positive relationships with customers by responding promptly and professionally to inquiries, providing account statements, and addressing billing-related concerns.
Credit Management: Evaluate creditworthiness of new customers, establish credit limits, and monitor credit terms to minimize risk of bad debt.
Reconciliation: Reconcile customer accounts regularly, resolving discrepancies and ensuring accuracy of account balances.
Reporting: Prepare accounts receivable reports and analysis, providing insights into cash flow, aging trends, and collection performance.
Documentation: Maintain organized and accurate records of customer transactions, invoices, payments, and correspondence.
Compliance: Ensure compliance with internal controls, accounting standards, and regulatory requirements related to accounts receivable processes.
Process Improvement: Identify opportunities for process improvements and efficiency enhancements within the accounts receivable function, and contribute to implementing best practices.
Qualifications:
High school diploma or equivalent required; Associate's degree or coursework in accounting or related field preferred.
Minimum of 2 years of experience in accounts receivable or related finance role required.
Proven experience with accounts receivable processes, including invoicing, collections, and reconciliation.
Proficiency in accounting software, such as QuickBooks, SAP, Oracle, or similar, required.
Strong attention to detail and accuracy in data entry and recordkeeping.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong communication skills, both verbal and written, with the ability to interact professionally with customers and internal stakeholders.
Ability to work independently with minimal supervision as well as collaboratively within a team.
Strong analytical and problem-solving skills, with a proactive and solution-oriented mindset.
Familiarity with accounting principles and understanding of accounts receivable processes and controls.