Receptionist

My client is a family run financial firm of Partners and Qualified staff who have provided a comprehensive Accountancy service to businesses in Glasgow and Lanarkshire. They work closely with their clients to provide a personal service.

They are now looking for a Receptionist to join their growing team. They are looking for someone with excellent attention to detail, a first-class customer service approach who is happy to pitch in on any task that is needed.

Reception Duties

Answering telephone, directing calls appropriately and passing on messages
Opening incoming post and ensuring all outgoing mail is posted
Meeting and greeting clients & visitors
Maintain meeting room equipment and hygiene standards
Ensuring reception area is kept tidy at all times
Ensuring car park users follow rules and act safely
Supporting organisation of company events and marketing initiatives as required
Displaying marketing materials appropriately in office
Filing, photocopying, scanning and printing as required
Miscellaneous support to consultancy staff as required
Establish and maintain good working relationships with clients/visitor and staff
Administrative Duties

General facilities management and building maintenance - ensure the office is maintained
to high standard.
Updating spreadsheets / Word documents
Reconciling bank statements
Ensure insurances are in place and displayed as required.
Conduct fire alarm testing and evacuations undertake Fire Officers duties
General office equipment supply and maintenance
Ensuring office is tidy and well presented at all times, providing an attractive and welcoming
working environment for staff and clients/visitors. Ensure supplies of milk, tea and coffee
etc
Observing client and company confidentiality
Person Specification

I am seeking to find someone who is experienced in an office reception environment, basic IT knowledge and literacy, knowledge of MS Word, Outlook & Excel. Experience dealing with a high volume of telephone and email enquiries and the ability to work alone, under pressure whilst also as part of a team under supervision.

Additional Information

Hours of work: 9am-5pm Monday to Friday
Contributory pension
Life Insurance
23 days holiday rising with length of service plus 10 days public holiday
Salary based on experience up to £26k
To apply for this Glasgow based role, please send your cv or call Angela McBrearty on (phone number removed)